Thinking Of Resigning? Here’s How To Write A Good Resignation Letter!

Ready to leave your job and start a career elsewhere? Here are some easy steps to help you find the right words and craft that professional resignation letter.
Jasmine Mun_Writer_gradmalaysia_round
Jasmine Mun
Writer, gradmalaysia
Thinking Of Resigning? Here’s How To Write A Good Resignation Letter!_mainphoto

Great news! You found yourself a new job on gradmalaysia and can’t wait to start packing up your desk. We want to say that we’re proud of you for making this leap, but there’s one order of business you need to take care of before handing in your employee ID: you need to resign from your current job.

You’ll need to prepare a resignation letter to inform your supervisors that you’re quitting. It’s proper protocol and may be awkward, but a well-informed resignation letter will help you maintain relationships and leave on a positive note. Let’s get started!

Let's Get The Basics Down: What Is A Resignation? 

A resignation is the voluntarily act of quitting your job. When you resign, you’re giving up the responsibilities and benefits that come with it, and also saying goodbye to your colleagues. It’s crucial to weigh the pros and cons of this career decision before making up your mind as you’d want to ensure that you’re changing your career path and goals for the right reasons.

What About A Resignation Letter?

Apart from verbally expressing your intention to leave the company, you’ll need to submit a written notice to your manager. It’s also for human resources to have documentation of your departure. Whether you’re a corporate employee or working at a coffee shop, it’s professional, and oftentimes, mandatory to submit a resignation letter before you go.

The Recipe For A Resignation Letter

Needless to say, you can’t just write, “I resign. Bye.” There’s a formal outline to follow and it’s not as complicated as you think! When writing, you would want to refrain from rambling and giving excessive details; keep it professional, straightforward and a page long.

The Opening:

  • A statement of intent that you’ll be leaving your job
  • The name of your official job position
  • The date of your last day on the job


Dear Mr./Ms. [Your supervisor’s last name]

Please accept this letter as notice of my resignation from my current position as a [your position]. My last day of employment will be [date of final day], that’ll be a month from today.


The Thank You: 

  • Brief reason for your departure
  • Gratitude to your employer for hiring you
  • A highlight of your time there/something that you’ve learnt at the company that made a change in your career

I’ve received another job opportunity that’s too exciting for me to decline. It has been an absolute pleasure to work with you and the team. I’m grateful for the mentorship, growth opportunities and experiences that I’ve gained while working here.

One of the highlights of my career was/One thing that you’ve taught me was…


The Hand-Off:

  • A collaborative offer to pass on your responsibilities
  • Well wishes for the future of the company

Please let me know what I can do to ensure a smooth transition of my responsibilities. I’m available to help recruit and train my replacement before my departure. I wish you all the best and thank you for everything.

Best regards,

[Your name and signature]

Resigning is not something unusual, staff resign all the time in every company and in every industry in Malaysia. Nobody expects you to keep at a job forever. If you’ve never thought of how to write a resignation letter, it’s advisable that you spare some time for it. The time will come in your career when you decide to resign – hopefully, it’ll be for a greater offer that’ll help you reach the next level in your career.